If you operate in the EU or process data about people there, attendance data is personal data. This is a general overview and not legal advice, so involve your data protection adviser for decisions specific to your business.
Document what and why
Write down which data you collect at clock-in (for example time, location and a verification method), the reason for each, and how long it is kept. This is the foundation for every other step.
Be transparent with employees
- Give a plain-language notice that explains what is collected.
- Explain how to ask questions, request access, or raise a concern.
- Make sure any biometric option is introduced with particular care.
Control access and retention
Use role-based access so only the people who need attendance data can see it, and set a retention period so records are removed when they are no longer needed.
See it in action
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